I love checklists, there’s something so rewarding about marking things off and seeing the number of tasks go down to zero. This love of checklists stemmed out of my discovery of the bullet journal method when I was on a quest to organize my life back in 2014. Bullet journalling was a lifesaver, and I used it for over three years straight. However it wasn’t without its faults: the notebooks I used were small but still bulky, organization could be tricky, and I had a really bad habit of never looking at the previous week’s pages which caused me to miss overdue tasks. But that all changed when I discovered Todoist.
Todoist is a task manager for people who love getting to inbox zero. There is nothing more rewarding than seeing ten tasks to do in the morning, and by the end of the day having that number brought down to zero.
I love seeing this… … being brought to this.
On top of its inbox zero way of task management, todoist has a terrific natural language system that allows you to write down tasks like you would in your daily planners. Unlike other apps where you usually have to fill in multiple boxes for task title, task category, and due dates, Todoist lets you write it all out in plain old English, with using hashes to quickly assign a task to a project. It’s literally as simple as sending a Tweet.
Adding a task is as simple as sending a tweet.
Todoist does lack in having a proper calendar tool, and they are aware of this. Instead the team at Todoist opted in for a clever way to integrate Google Calendar. By allowing Todoist permission to use your Google Calendar you can set tasks way in advanced and review them at will just be selecting the Todoist calendar. Even better this calendar has two-way integration, which means if you make a change to a task in Todoist the calendar will update, and if you change the due date for a task in Google Calendar Todoist will catch that and change it accordingly.
The back and forth communication between Google Calendar and Todoist might be the most clever use of Google Calendar I have seen.
Finally my favorite feature – that I am ashamed to admit I just recently discovered after months of use – is the filtering system. Todoist’s default view displays all your tasks for the day, which can be overwhelming, especially when it’s a mix of work, side projects, and personal tasks. But the filtering system changes everything! Todoist allows you to set custom filters, that will only display the tasks you want to see at the moment. With really simple setup and a quick tap of a button you can easily swap between what tasks you do and don’t want to see.
Todoist a wonderfully intuitive and smooth task manager that simplifies and streamlines a lot of issues found I have faced with other apps. As much as I loved my bullet journal, Todoist has become my primary app for getting things over the past few months. If you are the kind of person who has to bring your inbox down to zero, Todoist the right app for you.
What’s your favorite task manager and what do you love about it?
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